Store Policies

Store Policies

Returns & Exchanges, Warranties and Shipping, Terms & Conditions and Payment Policies.

 

RETURNS / EXCHANGES / CANCELLATIONS

How do I make a return or exchange?

 

  Please login to the "My Account" page and use the "Request a Return" link next to the order number that's associated with the product(s) you would like to return or exchange. We will issue you an RMA number within 24-48 hours. 

 

What is our return policy?

 

  Please be advised that any free shipping promotions used on the original order will be forfeited if the order is returned and the original shipping costs (paid or unpaid) will also be deducted from the refundable amount. Due to the high volume of incoming and outgoing packages each day, if the provided RMA number is not clearly marked on the outside of the box it may be refused. The RMA number for this process is provided in the order screen of your account page. Please allow 2-3 business days for your RMA request to be reviewed. We are not responsible for return postage unless the return is required due to our mistake, in which case we will send a pre-paid shipping label. 

 

  Due to the nature of our products, Vanquish Auto does not accept returns on custom parts (lens etching, projector tuning service, etc.), un-sealed HID bulbs, or any items in our Closeouts section. Our standard restocking fee structure is outlined below. Please refer to our exchange and refund policies immediately below for important timelines. 

 

Tier 1: Perfect condition. (Unopened & like-new) = 90% refund or 100% store credit.
      

Tier 2: Re-conditionable. (Packaging opened or damaged) = 80% refund or 90% store credit.        

Tier 3: Inability to restock. (Product & packaging both damaged) = 70% refund or 80% store credit. 

 

What is our exchange policy?

 

  Parts may be exchanged if they are in like-new condition with their original unopened packaging for credit towards anything else in-stock. Please note: no products from our "Closeouts" section can be exchanged. Exchanges must be made within 60 days of the original purchase date. For example, you ordered projector "X" but changed your mind and now want to use projector "Y". If your returned part(s) cannot be restocked as "new" we reserve to right to deny the exchange or apply only a partial credit towards your new items (no more than 20% reduction in value.) If you need to make a rushed exchange, you can order the new part first and then return the original for a refund without being subject to any restocking fees on the “exchanged” item.  The RMA number for this process is provided in the order screen of your Vanquish Auto account page. Please allow two business days for your RMA request to be reviewed. 

 

What is our refund policy?

 

  If you return an item for a refund, it must first meet the criteria stated in our above returns policy. All returns must be received at Vanquish Auto within 45 days from their original purchase date. All refunds must be issued back to the original payment source. After 45 days from the original purchase date but within 90 days, we can submit refunds only by store credit or check. After 90 days, we can only provide refunds as store credit. If an order is placed using store credit; and that order requires a refund, the store credit will be re-applied to your account. This policy shall apply to any product purchases or deposits. The RMA number for this process is provided in the order screen of your Vanquish Auto account page. 

 

How are shipping costs handled on returns/exchanges?

 

  The customer is responsible for shipping costs to and from our shop. However, if the exchange is necessary because of our mistake, we will cover all shipping charges involved. Free shipping coupons are not valid on any exchange. If you used a free shipping promotion on your original order and returned that order for a refund or exchange; that promotion is then forfeited and the actual shipping costs will be deducted from the refund/store credit granted.

 

How can I cancel or change my order before it ships?

 

  We urge all customers to double check the details of their order before it's submitted. Due to the high volume of orders that ship each day, there is a only a 15 minute window from the time your order is submitted until the time our automated order processing system generates a shipping label in our adjacent fulfillment warehouse for picking and shipping. Once your order status is "Processing" - it can no longer be changed or cancelled. Please beware that due to the short window of time between submission and processing, we can only guarantee cancellation requests if they are called in immediately after the order is placed. Once an order has left the building, shipping costs are non-refundable. Special Orders cannot be cancelled; they are placed based your commitment to the purchase.

 

 

 

 

 

 

WARRANTIES

What is the warranty on my parts?

 

  Please refer to the products listing page for specific warranty information, as it varies depending on the brand, configuration, etc. All warranties are non-transferrable and are only applicable to the original purchaser.

 

How can I get a replacement for something that failed?

 

  Please troubleshoot by switching components from side to side to isolate the problem. Once we have clearly identified which component failed; you will not have to return it to us for a replacement. You will be asked to send in an image with the wires on the part cut and the serial number visible. A new part will be issued, generally within 1-3 business days. We will replace dead bulbs alone if the purchase was one year or less from the time of failure. If the bulbs are still under warranty and it has been more than a full year, we will replace the pair. In special cases, we won't require you to permanently disable the part before a replacement is sent (ie if a light bulb is mis-colored but still working). OEM Parts must be returned for warranty service. Vanquish Auto brand parts can be warrantied without return. If an item is discontinued by the manufacture; it's warranty is not void, but the part will be replaced with the current equivalent of the same product. No refunds or credit will be issued in lieu of replacements. 

 

What if my part is still partially working, do I still have to disable it first to be eligible for replacement?

 

  In this case, we can collect a refundable deposit on a brand new replacement part, and then refund you for that deposit once the warranty image criteria is fulfilled. Please note that to be eligible for a refund on your deposit; the part must be replaced and your warranty image(s) must be sent in no later than 60 days from the date that the refundable deposit was placed. 

 

How are warranty replacements shipped?

 

  Shipments of replacement parts will be made by USPS First Class Mail and will be paid for by Vanquish Auto. If you are outside of the US, you will be required to pay only the shipping costs involved to deliver your replacement part. If you are a customer of one of our distributors, we are not responsible for any shipping costs to delivery the warranty replacement. In either case, there is no charge for the replacement part itself. If the customer desires any other shipping method (ie overnight) then they will be responsible for the associated costs above and beyond our standard warranty shipping method.

 

What if something is missing from my order?

 

  If you believe that an item is missing from your order; please help by sending us a picture of your order contents, the packing slip, and the packaging it arrived in. We will work together with you to help make sure you receive the correct/missing parts right away. Any missing or damaged-in-transit parts must be reported within 30 days of delivery. Beyond that - we will not be responsible for such parts or any associated costs to deliver them.

 

I opted for Assembly Service on my housings. What's covered under warranty?

 

  The housings will be completely assembled at our facility and the lens dunk-tested to ensure that no moisture can enter the housings. The coverage guarantees the installation of the shroud and projector, the moisture-resistance of the housings under normal conditions, and the proper alignment of the projector within the housing. The warranty does not cover normal wear and tear from everyday driving or environmental damage, abuse, or extreme off-roading (including complete submergence of the housings). If LED halos are added, any failures are covered by replacement parts as specified by that products normal warranty, but a $50 fee will apply for the associated labor to re-open, replace, and re-seal the housing to replace one.

SHIPPING

Does Vanquish Auto offer shipping outside the US?

 

  Yes, we ship to every country worldwide. For a shipping quote, please create an account and proceed through the checkout process on our website. Before you submit an order or provide any billing information, the website will display shipping options. We have many customers all over the world from Canada, Mexico, Spain, Italy, Russia, Saudi Arabia, the UK, Asia, and Australia. All import duties, taxes, and brokerage fees are to be paid by the recipient. Such fees are not included in the shipping or product cost paid to Vanquish Auto. Falsifying customs documents with artificially low declared or "gift" values is against the law and we will will not do it. 

 

What shipping options are available, how long will delivery take?

 

  We offer shipping by UPS, DHL, and the US Postal Service. UPS offers guaranteed transit times for their overnight and expedited services. USPS offers estimated transit times for their Express and Priority mail services, but no guaranteed delivery dates. We take zero liability for delayed delivery on all USPS shipments regardless of the so-called "guaranteed" delivery dates that show when tracking a package online and cannot apply for postage refunds. Once a package leaves our shop, the transit time is completely out of our control. Please beware that with USPS priority, parcel post, or first class shipments; the delivery time can vary all the way from two to sometimes thirty or more days depending on your location. Shipping costs are paid to the carrier are are non-refundable under any circumstance. These policies apply for all domestic and international shipments.

 

Where do the parts ship from?

  All items are shipped from our facility in Florida. Orders generally ship within 24-72 hours. Our cutoff time for same day shipping is 1pm EST. If you call in an order with overnight shipping (UPS only) we will extend our shipping cutoff time to 4pm EST.

 

My Package is lost, what can we do?

 

  If you do not receive your package and the tracking information shows that the package has been delivered you must notify us within twenty-one days of the marked delivery date so that we can initiate a lost package tracer with the shipping carrier you have originally selected. Replacement products will not be sent until the shipping carrier completes the tracer request and grants permission for replacement product to be shipped. UPS typically requires up to eight business days from the time the claim is started. USPS can require from five to ninety business days, and this may vary depending on your country/destination. Please note that this is the policy of the shipping carriers and not of Vanquish Auto. Vanquish Auto does not guarantee that any packages will be credited by the shipping carrier until this process is complete. Unless you selected the insurance option at checkout, refunds and/or replacements will not be given unless the carrier approves your lost package claim.

 

I want my shipment insured, what are my options?

 

  UPS shipments are automatically insured for $100 within the Domestic US. USPS shipments do not have any insurance by default. If you would like your package insured for its full value, you must add shipping insurance on the shipping option screen during checkout. With insurance, you will be covered against damage, loss, or any delivery related issues. If no insurance is added and you selected UPS shipping, you will only be covered for $100. If no insurance is added and you selected USPS shipping, unfortunately we won't be able to guarantee any kind of resolution. Packages will be insured by Vanquish Auto to handle claims directly, so if you’re insured there is no waiting period for resolution.

 

I got an email saying my order was “shipped” but my tracking number hasn’t updated, what do I do?

 

  The USPS tracking number system is not very accurate, so even if an item has been shipped, their system may not recognize the tracking information immediately. UPS tracking information should show an update the night it was picked up. When shipping volume is high, sometimes the carriers don’t update their tracking right away – feel free to check with us if you’re unsure and we can confirm if the package is in the carriers hands.

 

My tracking number says "delivered" but I do not have my item, what can I do?

 

  Please contact the carrier with any questions about delivery problems. All shipping labels are generated electronically according to the address information given with your order. We are not liable for lost or stolen items unless shipping insurance was added. We will gladly assist our customer if there is a problem in any way we can though.

 

When taking advantage of a free shipping promotion, Can I to choose what service is used?

 

  No, Vanquish Auto reserves the right to default to any different shipping method if your order used a promo for free shipping. Free shipping offers/coupons are not applicable to any customers outside of the US, any orders solely containing closeout products, nor to any orders lower than $30 in value. If you must have an order shipped using a specific carrier/method, then no shipping coupons should be applied.

PAYMENT

What payment methods are accepted?

 

  We accept payments by Visa, MasterCard, American Express, Discover, and PayPal. Money orders are also accepted, as well as T/T (wire transfer) and Western Union (for international buyers).

 

 

How can I place my order?

 

– Checkout directly through our website and pay with a credit card or PayPal. 

– Call us at 239.205.8437and we can process your order over the phone. 

– Contact us by email and we can set up a shopping cart with exactly what you need.

 

My order status is "Flagged" – What does that mean?

  Please e-mail or call us as soon as possible. There is either missing information required to fulfill your order or a discrepancy in the billing and shipping information that needs to be verified before your order can be shipped.

TERMS & CONDITIONS

Disclaimer:

 

  Vanquish Auto is not responsible for any damage caused to your vehicle, it's headlights, or any injury that may result due to modification and/or improper installation of any product's from our store. You should be aware that all modification to headlights may put them out of compliance with regulatory laws governing vehicle lighting in your city/state/country and therefore the products we sell are designed for off-road use only. 

PROMOTIONS

Coupon code use:

 

  No promotions can be combined. Customers are welcome to take advantage of the most beneficial offer/promotion available at the time of ordering (ie free shipping, percent discount, part upgrade, etc) but may not combine any offers together. 

 

Returns:

 

  Any coupon code, promotion, or standard free-shipping offer will be forfeited in the case of an item return or exchange. In addition to any standard restocking fees, the actual value of such promotion will be deducted from the amount granted and/or refunded.

 

Unofficial Rewards Program:

 

  The Unofficial Rewards Program cannot be combined with any other promotions nor any free shipping offers. Only one of the three offers may be taken advantage of per order. However, the other two offers can be applied to future orders. To take advantage of all three offers (1,2,3) you must have a total of three separate orders. The value of the rewards must not exceed 50% of the value of the parts on related order. Only products purchased from the "Complete Retrofit" Kits and "HID Systems" categories can be featured in write-up's pertaining to offer #3. None of these options are valid when posted on HID Planet. Any offers must be redeemed within 60 (Sixty) days of the original purchase date.

PRIVACY AND MAILING LIST POLICY

  This privacy policy sets out how Vanquish Auto uses and protects any information that you provide when you use this website. Vanquish Auto is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Vanquish Auto may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

 

What we collect

 

  We may collect the following information: —name

—contact information including email address

—demographic information such as postal code, preferences and interests —other information relevant to customer surveys and/or offers

For the exhaustive list of cookies we collect see the List of cookies we collect section.

 

What we do with the information we gather

 

  We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

—Internal record keeping.

—We may use the information to improve our products and services.

—We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

—From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customize the website according to your interests.

 

Security

 

  We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

 

How we use cookies

 

    A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

  Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

 

 

 

Links to other websites

 

  Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

Controlling your personal information

  

  You may choose to restrict the collection or use of your personal information in the following ways:

—you may opt out of any promotional mailings via an unsubscribe link in the email, or on the account management page

—if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at vanquishautomotive@gmail.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to 202 Wallace Ave N Unit 12 Lehigh Acres, FL 33971

  If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

 

GENERAL

What is a Retrofit?

 

  Headlight retrofitting involves the installation of retrofitting a xenon, bi-xenon or LED / Bi-LED projector into a reflector based halogen headlight. It is the best HID headlight upgrade possible since the projector will control the light into a properly dispersed, non-glaring beam pattern.

 

What kits are compatible with my car?

  

  Because of the wide variety of products we sell, there may be just one or a few different options for each application. We do not list what fits what for this reason. If you are unsure what will work best for you, please contact us by phone or through the contact page for a personalized recommendation. Our buyers guide is also a great tool to use for reference.

 

Does Vanquish Auto offer retrofitting services?

 

 

   Please visit www.hidretrofitkit.com for a professional custom made retrofit. Vanquish Auto puts all efforts on the development and supply of parts only.

 

Where can I find installation instructions?

  

  We have videos and PDFs available for download in our Resources area under the Install Guides page. If you're having trouble with an installation, please contact us or a professional for help before continuing.

 

How do I open a wholesale account with Vanquish Auto?

 

  We offer wholesale pricing on two different tiers, for resellers and installers. We also offer drop-shipping services for companies who don't wish to carry an inventory of our parts. Please submit an account application, and we will get back to you within 1-3 business days to let you know the status of your application, or simply contact us for more information. Wholesale accounts are reserved for legitimate businesses who can provide tax ID information and do not require a minimum first order.

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